Benefits for consultancies

DeployAdviser gives you the benefit of features created specifically to meet your needs. In a competitive global market, you need to manage your business in the most cost effective and efficient way.

Managing project teams overseas is demanding. Demonstrating value for money and low marginal costs are key to business growth. With its low cost and streamlined approach to managing activity logging and invoicing, DeployAdviser will help achieve these goals.

Flexibility and organisation of projects

  • Create and manage multiple projects with ease
  • Assign and control access to projects
  • Upload project documents for advisers (e.g. deployment instructions, operational guidelines, contact lists etc)
  • Specify project currencies for expenses
  • Select project expense cost codes from your master cost codes list or the system default list
  • Option to permit project managers to amend cost code descriptions to provide clarity
  • Set Per Diem rates, by project, in any currency for In Country, Out of Country and In Transit locations
  • Specify permitted working days in a week, by project, for In Country, Out of Country and In Transit locations

People Management

Deploy Adviser offers all the benefits of real world project and people management,at the click of a mouse. Administrators and Project Managers can review projects that they manage within the system and the consultants assigned to each project. The optional Engagement Management Module allows;

  • Specification of: terms of reference, function, insurance, deployment start and end dates, days available and pay rates when inviting a person to join a project.
  • Amendment of the above information and submission of engagement modifications.
  • The ability for Project Managers and Administrators to terminate engagements
  • The ability for Invited people to review the engagement details and accept or decline the engagement.
  • With this module enabled Consultants can log time and expense work stream level within a project, increasing the level of detail available to consultancies when undertaking financial planning.

Engagement Forecasting

To help with project planning and cost control, the Deploy Adviser service offers an optional function to enable consultants to forecast their next three months of engagements.

  • Consultants can forecast their working days by project and (if required) project work streams on a monthly basis for the current month forward to the end date of the project
  • Project Managers and Consultancy Administrators can review project forecasts within Deploy Adviser and download the data to enable easy project planning and cost control
  • Forecasting can be linked to consultant invoices ensuring that forecast data is reviewed and updated every time an invoice is submitted

Your consultants and advisers can log activity anywhere

  • Secure web accessible system
  • If your consultants and advisers are stationed somewhere with intermittent internet access they can still use DeployAdviser as it has been optimised to run even with slow internet connections
  • Smartphone apps provide an alternative method to log time and expenses on-the-go even without a data connection

Time and expense records are accurate allowing a detailed breakdown

  • Your consultants and advisers can log time in 15 minute increments against assigned projects
  • Access the details of your consultants and advisers expense claims using photographic images of the receipts
  • Time and Expense logs allow VAT to be added where necessary.
  • Expense records can be linked to cost codes for your consultancy that you permit to be used.
  • Notes can be provided by your consultants and advisers against all entries
  • Consultants and Advisers have to enter notes if they work on a day not normally permitted.

Speed up the invoice approval and payment process

  • Consultants and advisers can create and review detailed invoices in a uniform and clear format
  • Invoices include
      - time logs
      - expense and per diem claims
      - currency conversions and exchange rates
      - explanatory notes (e.g. for working on non-permitted days)
      - payee bank details
  • Quicker consolidation of data for client invoices with audit trail
  • Report and data export functionality to help identify where consultants are requesting payments to new or different bank acounts

Simple invoices approval and dispute

  • Invoices can be quickly approved or disputed by project managers from one central location
  • Automatic email confirmations of approved and disputed invoices
  • When an invoice is disputed the consultant or adviser will receive a message from the project manager so that they can resolve the issue

Only pay for what you use

  • No standing charges
  • No setup costs
  • Payment plan designed to suit revenue stream for consultancies and advisers

Bank Class Security

  • Your company's data is held in a separate and bespoke database
  • Your database is protected with bank standard security features to keep your information safe
  • Data transmission from you to the database is secured (via a https tunnel)
  • UK based hosting and backup

Data Export Functionality

  • Invoice Data can be exported as a PDF and CSV file for backup or import into financial systems such as Focal Point, Sage or Quicken
  • Bank Account Data can be exported as a CSV file for ease of use when updating payment account details for your consultants and advisers
  • Custom data integration to allow invoice and account data to be inputted directly into your finance or payment system is available (subject to a one off integration fee)

Consultants and advisers dashboard

  • Easy to follow dashboard for consultants and advisers to use giving them the ability to
      - edit personal details, bank account and invoice information quickly
      - accept and decline project engagements
      - view project engagements, pending, current and expired
      - view project headline information and download project documents
      - create, review, edit and delete time and expense records
      - simply create, review and submit invoices
      - use default or manually set exchange rates for currency conversion at point of invoice