DeployAdviser provides features created specifically to meet the needs of consultancies. In a highly competitive global market, DeployAdviser can help reduce costs and improve operational efficiency.

Managing project teams overseas is demanding. Demonstrating value for money and low marginal costs are key to business growth. With its low cost and streamlined approach to managing activity logging and invoicing, DeployAdviser will help achieve these goals.

Flexibility and organisation of projects
  • Create and manage multiple projects with ease
  • Assign and control access to projects
  • Upload project documents for advisers (e.g. deployment instructions, operational guidelines, contact lists etc)
  • Specify project currencies for expenses
  • Select project expense cost codes from your master cost codes list or the system default list
  • Option to permit project managers to amend cost code descriptions to provide clarity
  • Set Per Diem rates, by project, in any currency for ‘In Country’, ‘Out of Country’ and ‘In Transit’ locations
  • Specify permitted working days in a week, by project, for ‘In Country’, ‘Out of Country’ and ‘In Transit’ locations
People management

DeployAdviser offers all the benefits of real world project and people management at the click of a mouse. Administrators and project managers can review projects within the system and the consultants assigned to each project. The optional Engagement Management Module allows;

  • Specification of terms of reference, function, insurance, deployment start and end dates, days available and pay rates when inviting a person to join a project
  • Amendment of the above information and submission of engagement modifications
  • The ability for project managers and consultancy administrators to terminate engagements
  • The ability for consultants to review their engagement details, and accept or decline the job
  • Consultants to log time and expenses at work-stream level within a project, increasing the level of detail available to consultancies when undertaking financial planning with this module enabled
Engagement forecasting

To help with project planning and cost control, the DeployAdviser service offers an optional function to enable consultants to forecast their next three months of engagements.

  • Consultants can forecast their working days by project and, if required, work streams on a monthly basis up to the end date of the project
  • Project managers and consultancy administrators can review project forecasts within DeployAdviser and export the data for easy project planning and cost control
  • Forecasting can be linked to consultant invoices, ensuring that forecast data is reviewed and updated every time an invoice is submitted
Your consultants and advisers can log activity anywhere
  • Secure web accessible system
  • If your consultants and advisers are stationed somewhere with intermittent internet access they can still use DeployAdviser as it has been optimised to run even with slow internet connections
  • Smartphone apps provide an alternative method to log time and expenses on-the-go, even without a data connection
Time and expense records are accurate allowing a detailed breakdown
  • Consultants and advisers can log time in 15-minute increments against assigned projects
  • Ability to access the details of your consultants and advisers expense claims using smartphone captured images of the receipts
  • Time and Expense logs allow VAT to be added where necessary
  • Expense records can be linked to your consultancy cost codes with your permission
  • Notes can be provided by your consultants and advisers against all entries
  • Consultants and advisers have to enter notes if they work on a day not normally permitted
Speed up the invoice approval and payment process
  • Consultants and advisers can create and review detailed invoices in a uniform and clear format
  • Invoices include
      - time logs
      - expense and Per Diem claims
      - currency conversions and exchange rates
      - explanatory notes (e.g. for working on non-permitted days)
      - payee bank details
  • Quicker consolidation of data for client invoices with audit trail
  • Report and data export functionality to help identify where consultants are requesting payments to new or different bank accounts
Simple invoices approval and dispute
  • Invoices can be quickly approved or disputed by project managers centrally
  • Automatic email confirmations of approved and disputed invoices
  • When an invoice is disputed the consultant or adviser will receive a message from the project manager so that they can resolve the issue
Only pay for what you use
  • No standing charges
  • No setup costs
  • Payment plan designed to suit revenue stream for consultancies and advisers
Bank class security
  • Your company's data is held in a separate bespoke database
  • Your database is protected with bank standard security features to keep your information safe
  • Data transmission from you to the database is secured (via a https tunnel)
  • UK hosting and backup
Data export functionality
  • Invoice data can be exported as a PDF or CSV file for import into financial systems such as Focal Point, Sage or Quicken
  • Bank account data can be exported as a CSV file for ease of use when updating payment account details for your consultants and advisers
  • Custom data integration to allow invoice and account data to be inputted directly into your finance or payment system is available (subject to a one-off integration fee)
Consultants’ and advisers’ dashboard
  • Easy to follow dashboard for consultants and advisers giving them the ability to:-
      - edit personal details, bank account and invoice information quickly
      - accept and decline project engagements
      - view project engagements, pending, current and expired
      - view project headline information and download project documents
      - create, review, edit and delete time and expense records
      - simply create, review and submit invoices
      - use default or manually set exchange rates for currency conversion at point of invoice
      - update a host of other information such as ‘proof of life’ questions and answers