DeployAdviser is designed to specifically meet your needs. In a highly charged and competitive consultancy market, you need to deliver for your clients and manage your time in the most cost-effective and efficient way. With a low cost and streamlined approach to managing activity logging and invoicing your clients, DeployAdviser will help you achieve more.

Organise and manage projects and clients
  • Create and manage multiple projects and clients with ease
  • Upload project documents for convenient access
  • Specify project currencies for expenses
  • Select project expense cost codes from your "the system default list" or add in your clients’ cost codes
  • Set Per Diem rates, by project, in any currency for ‘In Country’, ‘Out of Country’ and ‘In Transit’ locations
  • Specify permitted working days in a week, by project, for ‘In Country’, ‘Out of Country’ and ‘In Transit’ locations
People management

DeployAdviser offers all the benefits of real world project and people management. Administrators and project managers can review the projects they manage within the system, and the consultants assigned to each project. The optional Engagement Management Module allows;

  • Specification of terms of reference, function, insurance, deployment start and end dates, days available and pay rates when inviting a person to join a project
  • The ability for project managers and administrators to terminate engagements
  • The ability to review engagement details and accept or decline assignments
  • Log time and expense at work stream level within a project
Engagement forecasting

To help with project planning and cost control, the DeployAdviser service offers an optional function to enable consultants to forecast their next three months of engagements.

  • Consultants can forecast their working days by project, and if required, project work streams to the project end date
  • Project managers and consultancy administrators can review project forecasts within DeployAdviser, and download them for easy project planning and cost control
  • Forecasting can be linked to invoices, ensuring that forecast data is reviewed and updated every time an invoice is submitted
Log activity anywhere
  • You can log time and claim expenses from anywhere
  • Secure web accessible system
  • Designed to run even with poor internet connections
  • Smartphone apps provide an alternative method to record time and expenses on-the-go, without requiring a data connection
Create accurate time and expense records quickly
  • Log time in 15-minute increments against assigned projects
  • Add a Per Diem claim with a single click
  • Add expenses in multiple currencies
  • Capture an image via the Smartphone app or upload via your internet browser
  • Add unlimited expenses and fee days
  • Apply VAT to time and expenses
  • Add private notes to each expense or fee day as a personal aide-memoire
  • Add comments and notes to each expense or fee day for the project manager to see
Speed up the invoicing process
  • Create and review detailed invoices in a uniform and clear format
  • Invoices include
      - time logs
      - expense and Per Diem claims
      - currency conversions and exchange rates
      - explanatory notes (e.g. for working on non-permitted days)
      - payee bank details
  • Expenses or other costs logged are converted to the billing currency at point of invoice
  • Invoices are provided in PDF format for review and record keeping
  • Invoices are generated in PDF format and can be emailed directly to your client from the system
  • Invoices can also be exported from the system as PDF and CSV files for record keeping
Simple invoices management
  • Once a client has been invoiced, the records are locked so they cannot accidentally be invoiced the same work twice
  • Submitted invoices are stored in a review table allowing them to be marked as approved or disputed
  • Automatic e-mail confirmations of approved and disputed invoices are sent to you
Consultant and adviser dashboard
  • Easy to follow dashboard for consultants and advisers, giving you the ability to: -
      - edit personal details, bank account and invoice information quickly
      - accept and decline project engagements
      - view project engagements, pending, current and expired
      - view project headline information and download project documents
      - create, review, edit and delete time and expense records
      - simply create, review and submit invoices
      - use default or manually set exchange rates for currency conversion at point of invoice
      - update a host of other information such as ‘proof of life’ questions and answers